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Learning Management Systems for Employee Onboarding

Shannon Correia October 07, 2020

To help facilitate the Training and Onboarding of employees is one of the primary reasons for businesses to invest in a Learning Management System (LMS).  With this system in place, you can have a systemic induction process for training, assessing and integrating new employees in the workplace. In this article, we’re taking a look at all the benefits that LMS offers when onboarding new colleagues within your organization.

learning management system onboarding

Why you need LMS for onboarding

LMS's provide automated onboarding, where new hires log into a platform and have access to all of the information they need to familiarise themselves with the business, how it operates and how to best perform their role. Once a business introduces this system, they can utilise it for the foreseeable future for all new employees. This makes it efficient in terms of time and costs, as general onboarding is a repetitive process for businesses that requires resources. This eliminates the need for the HR manager to share content and conduct the same introductions over and over again. Instead, each employee can simply refer to the LMS where they are presented with everything they need.

LMS are known for improving clarity and decreasing challenges associated with onboarding. Training is a valuable resource for businesses, which makes this an ideal tool to utilise. Oftentimes traditional onboarding results in an unorganised dose of information overload. By having a centralised, easy to use LMS, new hires are proven to retain information better. Depending on the software you invest in, you may be able to customise the platform in order to customise the content to suit various learning styles and multimedia / video options affordably and with ease. This comprehensive system will also answer all of the basic questions a new hire may have, including employee benefits, parking, lunch and ID tags.

The Modern Onboarding Process

Onboarding content will include a variety of pertinent information, including the history, standards, ethics, policies, compliance requirements, responsibilities, benefits, the company culture and values, health and safety notes and the expectations of the employee. The employee can then also set personal goals in relation to their role. This can be enhanced by gamification functionality, which allows for employees to be challenged and motivated by achieving accomplishments.

Effective onboarding can be incredibly useful in improving the performance of new employees by allowing them to jump right in, but rather than sinking or swimming, they have been well informed and educated. It can also aid in fostering loyalty from the get go, as they will feel like valued additions to the company. Effective LMSs introduce employees to the business, introduce them to others and the relevant information and help them to adjust to their new position. The LMS will offer them support as well as information pertaining to the business’s culture and procedures. Many businesses also train employees via LMSs, so they may be able to engage in further training and courses when they need to upskill themselves.

With an LMS in place, the HR manager can add new employees to the system before they officially begin. These new users can have their enrollments automated, whereby all new users have access to the standard introductory materials. Then, based on their department, more specific information can be added with personalised training plans.

For instance, a sales team member can run through practical examples, or marketing recruits can be quizzed on specific techniques used by the business. The training should be set within timeframes in order to motivate employees and maximize productivity. From this system, mentors and managers can also be assigned. If there are quizzes and assessments, this progress should be monitored to ensure that they are up to speed and understand everything.

Benefits of Onboarding with a LMS

There are several benefits to digitalizing the onboarding process.

One of the most obvious is that HR’s and managers will save the time of having to assign work and reduced admin. It is a platform where you can develop, store and present information to new employees. This can be updated so that it is kept up to date. This will then be accessible to employees at all times, with flexible and safe-paced content for their reference. It can and should be blended with traditional learning, such as meetups where possible and seminars.

Other aspects that lead to successful LMSs: reporting capabilities, virtual classrooms, awards and certificates, live support and personalisation. By having new employees go through this process through assessments and aptitude tests, your business can monitor their progression and ensure that you hire high quality talent. This monitoring can also be beneficial in terms of the insights you can gain, which can improve the process moving forward and ensures that problem areas are addressed.

LMSs offers businesses the opportunity to provide a consistent introduction to all employees. This results in brand information that is all on one accord, resulting in deeper understanding. It is also an opportunity for a business to showcase its values in a modern approach to learning. It also communicates to new hires that your business has organised procedures and processes in place, as well as support where necessary.

Based on the extensive list of benefits mentioned above, having a LMS in place for your onboarding processes is a no brainer. If your business hasn’t got a system in place yet, it’s time to seriously consider introducing one.

Book a one-on-one meeting with us at Nexa to discuss this further.  Start by filling out the form on this page.

 

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